Why is it important to share your experience with others?
Get into a cadence
We’ve found that the most successful organizers get their groups into a regular cadence. They meet on a consistent schedule, whether that’s monthly, quarterly, or some other schedule, and they typically meet at the same place or alternate between venues. The members get into a rhythm with the group and come to expect the MUG at a specific time and place.
A MUG doesn’t have to meet monthly. One great meetup a quarter is often better than three ordinary meetups a quarter. And in many cases, MUGs that meet quarterly will build momentum and start meeting monthly.
Publish your yearly calendar of events if you can. Even noting the next 1 or 2 meeting dates helps.
Make it a team effort
Organizing a MUG takes some effort, so assembling some co-organizers can greatly increase your chance of success. Having co-organizers also means that you’ll have more ideas for speakers and content, and new channels for promotion. During MUGs, always ask your members if people are interested in volunteering or co-organizing. The more hands on deck, the better.
You can also ask if members are part of other meetup groups that might like to partner with your MUG.
Coordinating with speakers, hosts, and sponsors requires follow up. A great organizer always sends detailed reminder emails.
When you are running your event, have the next meetup date scheduled so you can announce in advance and solicit speakers.
Let MongoDB help!
MongoDB has lots of resources to help MUGs. We can help promote your group, connect you with speakers, suggest venues, and more. Feel free to ask us!
Monthly MUG Download
Looking for content? Every month, we provide our MUG organizers with a presentation that you can use with your group. All presentations are stored in our Community Github repo for reference and easy download. We send the MUG Download to all MUG organizers. To get on the email distribution, contact us here.
Connect you with venues or speakers
If you’re having trouble finding space or speakers, we may be able to connect you with a MongoDB partner or customer in your region. Just contact the community team and we’ll set up a call to talk about it.
For MUGs that have been actively meeting throughout the year, MongoDB will sponsor an anniversary meeting on the month your user group was founded. We’ll provide you with funds for food and drink at your event so you can celebrate the success of your group.
Promotion of Your Group
Do you want to get the word out about your group? MongoDB can help. We would be happy to tweet about your upcoming event from @mongodb, share photos or slides from your events, and help spread the word about your MUG.
For groups that are meeting regularly (at least once a quarter), we invite you to join our global Meetup.com account. MongoDB will cover your meetup fees and you will be featured as part of our global program.
You can see MUGs on our global meetup account at http://www.meetup.com/pro/mongodb/
Tweet about your event and send us a link to your tweet at email@example.com so we can RT it from @MongoDB!
Checklist for running your event
We've created an event checklist to help you keep track of your event before, during, and after. You can download it here.
Subject: Invitation to present at [your city] MongoDB User Group.
Hi [first name],
My name is [first name] and I’m the organizer of the [city] MongoDB User Group. We have [XX] members and meet at [meeting place] to discuss MongoDB development and operations best practices.
Based on your experience with [insert details about experience], we would like to invite you to present at our MUG. Speaking at our MUG is a great opportunity to share your knowledge with talented engineers, to network, and have fun. We would also be happy to run through your presentation prior to the MUG to help you prepare.
Our next event is on [date and time]. We hope that you can join us!
Subject: Hosting the [your city] MongoDB User Group (MUG)
Hi [first name],
My name is [name] and I’m the organizer of the [city] MongoDB User Group. We are a professional organization for software engineers and operators with [XXX] members. We meet on a [monthly] basis to discuss MongoDB development and operations best practices.
We are looking for a venue to host our group. As a host, we would list your organization as an official sponsor of the MUG. We would also be happy to have you greet our attendees at the beginning of each event and share what your team is working on, including any open positions that you may have.
Please let us know if you are interested in hosting us. We would be very grateful!
Hi [first name],
This is a friendly reminder that you are speaking at our next MUG! Here are the details for reference:
My contact info:
Please arrive at least 15 minutes early so that we can test the A/V setup.
We’re looking forward to having you at our event!
Hi [first name],
We’re looking forward to having our MUG in your space on [date/time]! We wanted to confirm the final details related to our event:
We will be arriving to set up and test A/V at [insert time]. Guests will be arriving at [insert time] and will be entering via [insert entrance and any special security details]
We are instructing guests to [park here, take subway to that stop] We will be using [insert details about the A/V discussed] Food + drink arriving at [insert details] Wifi network [insert details] You are welcome to address the audience at the beginning of the event to discuss your products/services, open positions, or anything else that you’d like My contact info is [insert mobile number & email]
Thanks again for hosting us!
We’re looking forward to seeing you at our upcoming MUG! This month our session will be at [location] on [date/time]. We’ve got a great session lined up on [insert details on session] with [name of presenter] presenting.
A few reminders about the MUG:
Please arrive via the [insert entrance and any special security details, such as “bring photo ID”] You can [park here, take subway to that stop] You can join the conversation by following [@mongodb] on Twitter or using the #MongoDB hashtag We will have [food + wifi] at the event!
If you have any questions, feel free to contact me at [insert contact information]. See you on [Date/Time] at [location]!